Marketing Administrative Assistant at WilkinGuttenplan, P.C., East Brunswick, United States

Entry-level Marketing Administrative Assistant supporting a growing marketing team at a mid-sized accounting firm. The role focuses on coordinating gifting initiatives, events, CRM maintenance, proposal support, content creation, and administrative operations across multiple departments.

Key Responsibilities

• Coordinate client and employee gifting programs using sales data for reporting and recommendations
• Manage branded merchandise inventory, company store operations, and physical storage organization
• Support recruiting events, trade shows, and internal events with logistics, vendor communication, and setup
• Coordinate employee engagement programs and provide Culture Committee assistance
• Maintain and update HubSpot CRM data, including contact management, segmentation, and pipeline reporting
• Support proposal coordination and manage content within PandaDoc proposal software
• Process vendor communications, approvals, invoicing, and expenses through Bill.com and Expensify
• Create internal graphics, presentations, postcards, and marketing collateral
• Monitor marketing inboxes and route requests appropriately

Qualifications

• Bachelor’s Degree in Marketing, Communications or related field
• Proficient in Microsoft Office Suite, especially PowerPoint and Excel
• Strong attention to detail and proofreading skills
• Excellent writing, communication, and presentation abilities
• Strong organizational skills with ability to multitask and meet deadlines
• Positive attitude and strong interpersonal skills
• Alignment with firm values including honesty, continual learning, innovation, and teamwork
• HubSpot, Canva, PandaDoc, Bill.com, or Expensify experience preferred

Education

Bachelor’s Degree

Benefits And Growth

• Competitive salary range of $50,000 - $60,000
• Generous PTO, Medical, Dental, Vision insurance
• 401(k) with employer match
• Summer Fridays and flexible work schedules
• Hybrid work arrangement with performance bonus eligibility
• Professional growth and coaching program support
• Recognized as a Best Place to Work NJ for 20 years