Marketing & Events Coordinator at Schoox, LLC, Remote in United States

Schoox is looking for a detail-oriented Marketing & Events Coordinator to support the marketing team through efficient project management, event logistics, budget oversight, and cross-departmental coordination in a B2B SaaS setting.

Key Responsibilities

• Coordinate marketing projects by maintaining schedules, tracking deliverables, and ensuring deadlines are met.
• Maintain a comprehensive marketing calendar for events, campaigns, content releases, and internal milestones.
• Manage inventory of marketing materials and facilitate creation with internal teams and external partners.
• Oversee tasks with external vendors, including timelines, quality control, and invoicing for print, promotions, and creative work.
• Assist in daily marketing execution by communicating requirements, monitoring progress, and identifying risks.
• Analyze campaign and event metrics to aid performance reporting for leadership.
• Track marketing budgets, process invoices, ensure accurate financial coding, and handle variances and reforecasting.
• Manage vendor relationships and negotiate pricing for optimal budget use.
• Handle full logistics for events like conferences, roadshows, and internal meetings, including setup, contracts, and on-site coordination.
• Coordinate corporate gifting, swag programs, and event assets while upholding brand standards and go-to-market goals.
• Collaborate with sales, BDR, and product marketing teams for event follow-up, lead management, and asset requirements.

Qualifications

• Bachelor’s degree in Marketing, Business Administration, Communications, or equivalent.
• 3-5 years in marketing operations, events coordination, or similar roles, ideally in SaaS or B2B tech.
• Proven project management abilities, including multitasking, scheduling, and timeline adherence.
• Experience in budget tracking, invoice processing, and financial record-keeping.
• High attention to detail and error prevention.
• Strong communication and interpersonal skills for internal and external collaboration.
• Proficiency in Microsoft Office, project tools like Asana or Monday.com, CRM systems, and email platforms.
• Flexibility for travel and variable hours during events.
• Proactive mindset with ownership and anticipation of needs.

Benefits And Growth

• Compensation varies by qualifications, experience, and location, potentially including restricted stock options.
• Employee benefits details available via company resources.