Conference Coordinator at AC Disaster Consulting, Remote in United States

The Conference Coordinator manages company participation in regional and national conferences within the emergency management sector, including event research, logistics coordination, ROI tracking, and cross-team collaboration to ensure seamless execution and alignment with strategic goals.

Key Responsibilities

• Coordinate participation in conferences, summits, and industry events, managing timelines, registrations, sponsorships, and exhibitor needs
• Support booth setup, shipping, onsite logistics, and swag inventory management
• Handle travel, accommodations, and coordination with marketing for materials and presentations
• Maintain tracking tools, budgets, dashboards, and documentation for event details
• Monitor ROI, attendance, and engagement metrics, creating guideline materials and training resources
• Act as central contact for marketing, operations, leadership, and attendees, preparing speaker submissions and schedules
• Conduct research on high-value events, industry associations, and sponsorship opportunities
• Assist with content planning, outreach, and additional marketing/administrative duties

Qualifications

• Knowledge of emergency management, disaster recovery, public health, and public-sector environments
• Understanding of conference planning, sponsorships, exhibitor logistics, and speaker coordination
• Proficiency in budget tracking, ROI measurement, and event metrics
• Familiarity with industry associations, government entities, and compliance in emergency management
• Strong project management for handling multiple events
• Excellent written and verbal communication for submissions, briefings, and summaries
• Research and analytical skills for evaluating opportunities
• Cross-functional collaboration with marketing, operations, and leadership
• Organizational skills for timelines, vendor management, travel, and exhibits
• Ability to manage risks, adapt to deadlines, synthesize insights for business growth, and represent the organization professionally
• Bachelor’s degree in Event Management, Marketing, Communications, Business, or related field, or equivalent
• 2+ years in event coordination, conference planning, marketing operations, or logistics
• Experience managing multiple events with timelines and deliverables
• 1+ years using tracking tools like Excel or Google Sheets
• Preferred: 3-5 years supporting national conferences, high-volume portfolios, sponsorships, ROI reporting, speaker logistics, cross-functional work, and tools like Asana, Monday.com, Airtable, or Salesforce

Education

High School or equivalent

Benefits And Growth

• Medical, Vision, and Dental Insurance
• Short-Term Disability/Voluntary Long-Term Disability
• 401(k) Account with Company Match
• Paid-Time Off (PTO): Annual Leave and Sick Leave Accruals
• Paid Parental Leave
• Training and Professional Development Opportunities
• Wellness Benefits/Allowance
• Corporate Computer
• Time off to Volunteer
• Cell Phone Allowance